January 2024
Minutes of the Meeting of Quadring Parish Council
held on Monday 15th January 2024
Present: Councillors: H Bingham (Chair), C Robinson, D Beehoo, A Jackson, S Plummer, T Diggins, J Young, S. Rycroft- Jones, F Newton (Clerk).
Also, in Attendance: N/A
Open Forum: N/A
53. To note apologies and accept valid reasons for absence: Cllr M Clifft, - reasons accepted
54. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: Cllr Bingham declared an interest in Agenda item 66 -I
55. To receive and approve the minutes of the Meeting held on Monday 4th December 2023: It was Resolved approve the minutes
56. To receive report from District Councillors: Nothing to report
57. To receive the Clerk/Chair’s report on correspondence received and consider any recommendations: Copies of the report has been circulated; all correspondence has been forwarded to Cllrs. Clerk reported that Dist Cllr King will be completing another Ward walk with Highways, once the date is confirmed Clerk will circulate details. The Chair reported that after investigation any repairs to Crossroads sign in the centre of the Village will be the responsibility of the Parish Council. This will be added to the agenda for the next meeting
LCC lorry watch Added to website
LALC D-day 80- circulated
SHDC Chairman coffee morning- circulated
SHDC Precept applied for
Lincs Police Neighbourhood policing- new contact
Chatterton’s Email ref land transfer
LALC Flood watch added to website
58. To consider and adopt:
I. Internal Controls
II. Standing orders
It was Resolved – to adopt both Policies
59. To note Park update: Cllr Jackson reported that all the Utility reports had been completed, and the Installation Team arrived on site this morning to commence the work. Cllr Jackson and Bingham are to remove the waste from the site. The install is expected to take into next week, as the welfare facilities have only been booked for the week, the Clerk is to liaise with Bates Environmental regarding the collection date of the Portaloo. Cllr Jackson also reported that there had been a complaint about the state of the verge on one corner of the park, it is felt that this has been caused by vehicles parking/turning on the grass. LCC have stated that this is the responsibility of the park owners (SHDC) It was Resolved: Clerk to contact SHDC to report issue with verge. Cllr Bingham offered limestone to carry out repair if necessary
60. To discuss purchase of plaque for Salem burial ground/update from Chatterton’s: Clerk has pricing for a small cast plaque and is to research the purchase of a larger information board. Email received from Chatterton’s, this was discussed, Clerk to respond. Clerk to contact SHDC Conservation officer to ask for confirmation that the repairs to the Baptism pit are in line with current regulations, also to request that an indemnity insurance is provided to cover if any future problems occur.
61. To discuss update on Speeding in the Village: Clerk reported that the issue of speeding in the village has been passed onto the new Neighbourhood policing forum.
62. To consider new signage on Church End Drove – Cllr Bingham reported that Highways will not consider installing any new signage ref weight limits as this is unworkable
63. To consider grass cutting in the Cemetery quotation: Sneaths have quoted for the grass cutting, the Clerk reported that she had received copies of invoices from Quadring PCC for work carried out. It was resolved: to pay the grant of £2000.00 to the Church, to request that the grass cutting is done on a more frequent basis, and look at the possibility of increasing the grant for next year.
64. To consider LALC annual training scheme and appointing LALC as Internal Auditors: The Clerk advised that Gosberton PC are meeting next week and that the Training scheme is on their agenda, she also reported that the LALC audit covers policies and procedures as well as completing the AGAR. It was resolved: to appoint LALC as Internal Auditors for this year, and to discuss the training at the next meeting
65. To consider purchase of New Dog waste bin on the Main Road: The Council have received an offer from a member of the public to purchase a new dog waste bin. Clerk to investigate the costing of a new large bin and to contact member of public to discuss.
65. Planning matters-
Planning decisions received since the last meeting of council
For comments
ii. H15-1083-23- Bomb shelter with covered access shaft- Retrospective-112 Town Dam Drove
Due to the construction of this the Council has concerns over safety to members of the public- Clerk to register comment with planning
At 8.06pm Cllr Bingham left the room, Cllr Rycroft-Jones chaired the meeting for the next agenda item
I. H15-1095-23- Proposed residential development – 14 dwellings off Main Road- Crossroads Nursery
No Comments
At 8.08pm Cllr Bingham returned to the room and resumed the Chair
Determinations from SHDC
N/A
67. Finance
i. To approve payments withing the Clerk’s report
Invoices to be approved retrospectively
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID |
PAYMENT METHOD |
| 5/12/2023 | Playdales | 10483.028 | 2096.66 | 12579.94 | BACS |
| 31/12/2023 | Clerk | 224.10 | 224.10 | BACS | |
| 31/12/2023 | HMRC | 32.40 | 32.40 | BACS | |
| 8/12/2023 | BATES | 70.00 | 14.00 | 84.00 | BACS |
Playdales and Bates resolved under minute 32c to pay as soon as received
ii. To review income and expenditure to 11th January- within Clerk’s report
Balance of account at 11th January 2024 = £23960.81
Income from 5th December 2023 to 11th January 2024
£4000.00 grant received from SHDC
Clerk reported that a VAT reclaim of £2497.04 had been made and monies received
Expenditure from 5th December 2023 to 11th January
£12920.44
It was resolved: to approve all payments listed and approve any additional payment to be made to Bates in relation to hire charges ref playground install, to accept financial statements and for Clerk to email current Bank balances to Cllrs
68. To received reports from other committees – no meetings have taken place- It was Resolved: Clerk to contact the clerk to Unknown Donors to request a date for the next meeting
69. Agenda items for the next meeting: to be held on 26th February 2024
Park update
Salem burial ground
Update on Annual Training
Crossroads sign
Dog waste bin
Meeting closed at 8.28 pm
Chairman……………………………….
uploaded on 17th January 2024