February 2024
Minutes of the Meeting of Quadring Parish Council
held on Monday 26th February 2024
Present: Councillors: H Bingham (Chair), M Clifft, C Robinson, D Beehoo, A Jackson, S Plummer, T Diggins, J Young, S. Rycroft- Jones, F Newton (Clerk).
Also, in Attendance: 1 Member of the Public
Open Forum: Member of the Public attended the meeting to discuss the Playpark, one of the swings has been damaged, the seat has been removed by Cllr Jackson. There has been reports of anti-social behaviour which is being dealt with by SHDC. MOP confirmed that a quiz night is being held to donate towards the park refurb funds and suggested that if the swing is going to be replaced that equipment for Inclusive use should be purchased. This is to be discussed in more detail during the meeting. MOP left meeting at 7.12pm
70. To note apologies and accept valid reasons for absence: n/a
71. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: no declarations received
72. To receive and approve the minutes of the Meeting held on Monday 15th January 2024: It was Resolved to approve the minutes with an amendment to the payments of £2000.00 which was granted to the Quadring PCC
73. To receive report from District Councillors: Clerk reported on behalf of Dist Cllr Jane King that there will be a Ward walk with Highways on 14th March, any issues to be emailed to the Clerk. Cllr Bingham reported in his role as Dist Cllr – SHDC are looking at repairing the verge in St Margarets, and that Dist Cllrs would be looking again at the possibility of signage in Church End Drove to discourage any HGV for using the route. Cllr Bingham is also in the process of arranging work on the old garage site on the Main Road to help stop flooding which has occurred during the recent heavy rains
74. To receive the Clerk/Chair’s report on correspondence received and consider any recommendations: Copies of the report has been circulated; all correspondence has been forwarded to Cllrs. Clerk reported that an email has been received again from a resident on Town Drove regarding speeding in the 30mph. was discussed, two LRSP 30mph signs have been made available and these are to be placed on Town Drove as a reminder. As these signs are temporary it was resolved that they could be moved around the village if there are issues in other areas. At this point the Council resolved that there was no further action they could take regarding the Traffic in Town drove. Any further correspondence on this matter would be passed onto District and Highways
LALC Invoice and training reminder
SHDC Grass cutting verge quote
National Grid Grimsby to Walpole circulated
UKSPF- update on Funding circulated
Glasdon Quote for new dog waste bin
Chatterton’s Email ref Salem burial ground- to be discussed at the meeting
SHDC Updated Electoral register
Parishioner Email reference minutes of last meeting- discussed
Parishioner Email ref Town drove- to be discussed at the meeting
75. To consider and adopt:
I. GDPR Statement
II. Scheme of Delegation
It was Resolved – to adopt both Policies
76. To note Park update: Cllr Jackson that the new play equipment had been installed and was ready for use, and litter on the park was becoming an issue. Comments from the Public forum was discussed further, the swings have been damaged, are old and in need of replacement. Cllr Jackson proposed that an Install inspection is booked. It was Resolved: to give Cllr Jackson the authority to seek quotes for new Inclusive swings, to apply for further grant funding from UKSPF and Dist Cllr Geaney, to also seek quotes for a Slide and new wet pour. Clerk to advise Play Inspectors that the park is ready for inspection and confirm that the new pieces will have an Install inspection
77. To discuss purchase of plaque for Salem burial ground/update from Chatterton’s: Clerk has received email from Chatterton’s regarding access to the burial ground, there is currently no access registered with Land registry. It was Resolved: Clerk to arrange a meeting with Broadgate on-site to discuss and seek a resolution for the outstanding issues, and to communicate this to Chatterton’s. Council is happy to continue with transfer as soon as issues are resolved.
78. To consider purchase of new Dog Waste bin on Main Road: it was Resolved to order a new bin and ground fixings.
79. To discuss refurbishment of Cross Roads sign in the middle of the Village – Clerk to seek quotations for this work
80. To consider SHDC highways verge cutting quote: It was resolved: not to consider this quotation
81. To consider LALC annual training scheme: It was resolved: to subscribe to the Training scheme for 2024/25
82. Planning matters-
Planning decisions received since the last meeting of council
For comments
N/A
Determinations from SHDC
N/A
83. Finance
i. To approve payments withing the Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 24/1/2024 | BAK ACCOUNTING | 14.60 | 14.60 | BACS | |
| 29/02/2024 | CLERK SALARY | 224.10 | 224.10 | BACS | |
| 29/02/2024 | HMRC | 32.40 | 32.40 | BACS | |
| 09/01/2024 | LALC | 379.60 | 379.60 | BACS | |
| 5/02/2024 | BATES | 25.00 | 5.00 | 30.00 | BACS |
| 15/02/2024 | PLAYDALES | 10483.27 | 2096.65 | 12579.92 | BACS |
Invoices paid with Delegated Authority
| 31/01/2024 | CLERK SALARY | 224.10 | 224.10 | BACS | |
| 31/01/2024 | HMRC | 32.40 | 32.40 | BACS |
ii. To review income and expenditure to 11th January- within Clerk’s report
Balance of account at 22nd February 2024 = £32524.22
Income from 12th January to 22nd February 2024
£2497.04 from VAT refund
Expenditure from 12th January 2024 to 22nd February 2024
£32.40- HMRC
£224.10- Clerk Salary
It was Resolved to approve all payments
iii. To review fixed asset register
It was Resolved to accept the figures on the Fixed asset register
84. To received reports from other committees – There is a meeting of the Unknown Donors planned for 29th February but no confirmation has been received by Councillors that this is going ahead, Clerk to chase
85. Agenda items for the next meeting: to be held on 8th April 2024
Park update
Salem burial ground
Crossroads sign
Dog waste bin
Meeting closed ats 8.48pm
minutes uploaded to website on 28th February 2024 @ 19.27