2024 Parish Council Minutes of Meetings

Minutes of the Meeting of Quadring Parish Council 

held on Monday 13th May 2024

 

Present: Councillors: H. Bingham (Chair) M Clifft, C Robinson, D Beehoo, A Jackson, S Plummer, T Diggins, J Young, F Newton (Clerk).

 

Also, in Attendance: none

 

Open Forum: none

 

101. Election of Chair- Cllr H Bingham was proposed and accepted the position of Chair for the next year

 

102. To note apologies and accept valid reasons for absence: Cllr S Rycroft- Jones- apologies received It was Resolved to accept apologies

 

103. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011:  Cllr Diggins declared an interest in Agenda item 111, Cllr Bingham declared an interest in Agenda item 114- payment to Welland and Deepings drainage board

 

104. To receive and approve the minutes of the Meeting held on Monday 13th April 2024: It was Resolved to approve the minutes 

 

105. Election of Vice-chair- Cllr S Rycroft- Jones had agreed via email that she would be happy to stay on as Vice-chair- It was resolved to elect Cllr S Rycroft-Jones as Vice-chair

 

106. Election to other committee/charities-

Unknown Donors- Cllrs D Beehoo, S. Rycroft- Jones and H Bingham

Cowley-Browns- Cllrs S Plummer and S. Rycroft-Jones

All agreed to accept positions

 

107.  To receive report from District Councillors: Cllr Bingham reported in his role as District Cllr- there has been a meeting with MP J Hayes and a Highways rep regarding the speeding complaint from resident in Town Drove. Highways rep agreed that the signage was to be improved, and repeater signs to be erected. Local businesses have been contacted and will be speaking to staff to remind them of speed limits. A new 40mph TRO is now in public consultation period, Councils only comment on this – “Speed limit is not an issue, it’s the lack of enforcement”

 

 

108. To receive the Clerk/Chair’s report on correspondence received and consider any recommendations: Clerks report has been circulated via email before the meeting, Clerk has a zoom call with Internal Auditor on 22nd

LALC	zoom call with Auditor
Tesco	grant application form
Highways	road closure notice
National grid	Public consultation- added to website
Clear Councils	insurance renewal- on agenda
LALC	e-news circulated
SHDC	Precept and grant money received
LALC	update on website agreements
Hedgehogs r us	Information on hedgehog highways
Lloyds bank	New savings account opened
LCC	Highways survey- added to website

 

109. To consider insurance renewal quotation: Renewal paperwork has been received from Clear Councils, quotation has been amended to as the number of residents in the village is now over the 1000, this has increased the quotation to £1455.00, the Clerk has requested a quotation from Gallagher, at time of meeting has not been received

It was Resolved – to authorise Clerk to renew policy with Clear councils for one year if the Gallagher quote is more expensive, if its cheaper to move over to Gallagher. 

 

110. To discuss update on Playpark and follow on from Playground inspection- Cllr Jackson reported that all paperwork has been send off to UKSPF and a usage survey had been conducted, 1st June is the cut off date. The cradle swings have been reinstated following advice from Playground Inspectors, the equipment has passed the inspection and it was felt that if any injury occurred through misuse, then the Council would not be at fault. Clerk to chase up supplier for a date on signage, and also to contact SHDC to follow up on land transfer, Councillors would like to complete within the next 2 weeks. Quotations to be requested to replace chain fencing.

 

Cllr Diggins left the room at 7.41pm

 

111. To discuss update purchase of plaque for Salem Burial ground and update on land transfer- Cllr Bingham reported that he had spoken to Broadgate homes regarding the access. Clerk to contact Chatterton’s for an update, and to contact supplier ref plaque.

 

Cllr Diggins returned to the room at 7.47pm

 

112. To discuss refurbishment of Crossroads sign in the middle of village- Clerk has been to see resident and they are happy for the sign to be accessed via their garden. Cllr Diggins agreed to inspect the sign and report 

 

113.  Planning matters

Planning applications/decisions received since the last Council meeting

 

For comments

I. H15-216-24- Proposed barn conversion into residential including extension-182 Main road- Ms Morter. 

This application was discussed and no comments to be made

Determinations

I. H15-0155-24- Proposed steel frame shed for housing of livestock- APPROVED

 

114. Finance

 

i. To approve payments withing the Clerk’s report

DATE	PAYEE	NET AMOUNT	VAT	TOTAL PAID	PAYMENT METHOD
15/04/2024	Clear Council	1233.11		1233.11	BACS
01/04/2024	Welland and Deeping Drainage	143.17		143.17	BACS
03/05/2024	T N Sneath	380.00	76.00	456.00	BACS

 

Invoices paid with Delegated Authority

 

Clerk to pay insurance as resolved in minute 109

As Cllr Bingham previously declared interest in payments- no comment received

The remaining Councillors resolved to approve payments

I. To review income and expenditure to 7th April 2024- within Clerk’s report

Balance of account at 7th May 2024

Current account - £34870.17

Instant Savings- £1306.08

Income from 1st April to 7th May 2024

£18657.03 from

Dist Cllrs - £2000.00

Precept - £14400.00

Vat refund- £2257.03

Expenditure from 1st April to 7th May 2024 

£2257.03

Clerk reported that she has a further Zoom meeting booked with the Internal Auditor for 22nd May, and would report to Cllrs on signing off the AGAR after this meeting.

ii. To review fixed asset register- it was Resolved to approve the updated asset register

 

115. To received reports from other committees – no meetings have been held 

 

100. Agenda items for the next meeting: to be held on 1st July 2024 

Park updates and Salem Burial ground

Crossroads sign 

Insurance

Grass cutting

 

Meeting closed at 8.10 pm

 

Chairman……………………………….

 

uploaded on 14th May 2024