September 2024
Minutes of the Meeting of Quadring Parish Council
held on Monday 23rd September 2024 at St Margarets Hall, Quadring at 7pm
Present: Councillors: S Rycroft-Jones (Chair), T Diggins, S Plummer, C Robinson, A Jackson, J Young, F Newton (Clerk).
Also, in Attendance: none
Open Forum: none
151. To note apologies and accept valid reasons for absence: Cllr Beehoo, H Bingham, M Clifft - It was Resolved to accept apologies
152. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011:
153. To receive and approve the minutes of the Meeting held on Monday 12th August 2024: It was Resolved to approve the minutes
154. To receive report from District Councillors- The Clerk reported that Dist Cllr King has a Ward Walk with Highways on 8th October, issues to be reported via the Clerk
155. To receive Chair/Clerks report on correspondence received and consider any recommendations-
LALC National Planning Policy consultation
Highways Traffic restrictions
SHDC Public spaces protection order consultation
National Grid Grimsby to Walpole update
Cllr Jackson has forwarded an email invitation from UKSPF grassroots if any Cllr wishes to attend the events
156. To consider adopting new/updated policies
I. Notice Board policy
II. Policy for handling Freedom of Information requests
III. Health and Safety policy
It was Resolved to adopt all the policies
157. To discuss highways/road subsidence in the village- Clerk to contact Dist Cllr King for an update
158. To discuss update on Playpark and play equipment in Casswell drive- The installation in St Margarets will now start on 30th September, Cllr Jackson to arrange to remove the benches before this date.
159. To discuss update on purchase of plaque for Salem burial ground- The Clerk reported that the transfer had been completed and the agreed funds from Broadgate had been received. It was suggested that a new savings account is opened so that these funds can be physically ringfenced for future Contact had been made with the Gentleman’s Society and clerk has been invited to Ascoughfee Hall to look through and research information regarding the Burial ground/chapel. Andi Signs has made up a notice but this is to be left pending any more information received. Quotations have been requested from contractors for the upkeep of the site. It was proposed by Cllr Jackson and seconded by Cllr Diggins to accept the quote of £300.00 pa from T N Sneath. It was Resolved to accept quote and new account to be opened.
160. To discuss refurbishment of Crossroads sign in the middle of the village- LCC have agreed to refurbish this sign but still waiting for confirmation from the home owner that they are able to access across property garden. Clerk to contact SHDC to enquire about the steps needed to protect the sign as a Listed monument.
161. To discuss picnic benches for Casswell Drive- Quotations have been received for the benches, and Clerk reported that Dist Cllr Bingham would be donating £1000.00 towards this project. It was Resolved to purchase two benches made from recycled materials from NBB at a cost of £575.00 each plus ground fixings.
162. To discuss grass cutting in the Village- Clerk to request quotes from current contactor, SHDC and one further contractor, to discuss at next meeting.
163. To discuss hedge cutting in Casswell Drive- Clerk to request quotes from local groundsman. Clerk to also take photos of tree on edge of area as resident as contacted ref height. It was Resolved to authorise Clerk to ahead and get this work completed before the winter.
164. Planning matters
Planning applications/decisions received since the last Council meeting
For comments
I. H015-0762-24- Proposed first floor extension to create new room- The Cottage Stables, Town Drove- J Thompson
Determinations
I. H15-0147-24- Details of contamination of land/pollution of controlled waters @ Crossroads Nurseries- Stinders Homes- Withdrawn Application
II. H015-216-24 – Proposed barn conversion- 182 Main Road- APPROVED
No comments
165. Finance
I. To approve payments in Clerks report
DATE PAYEE NET AMOUNT VAT TOTAL PAID PAYMENT METHOD
04/09/2024 TN Sneath 417.00 83.40 500.40 BACS
06/09/2024 PKF 210.00 42.00 252.00 BACS
22/09/2024 BAK accounting 14.60 14.60 BACS
Paid using delegated authority
04/09/2024 R Newell 70.00 70.00 BACS
31/08/2024 Clerk salary 241.70 241.70 BACS
31/08/2024 HMRC 14.80 14.80 BACS
18/09/2024 RBL Poppy 50.00 50.00 BACS
It was Resolved to authorise payments
II. To review income and expenditure
Income from 13th August to 16th September
£3001.11 from
Broadgate £3000.00
Bank Interest £1.11
Expenditure from 13th August to 23rd September (including items to be approved at this meeting)
£968.10
It was Resolved to accept income and expenditure figures
III. To receive bank reconciliations
Balance of account at 16th August
Current Account - £31220.15
Instant Savings- £1312.68
It was Resolved to accept bank reconciliation
IV. To review Budget 2024/25- the budget was discussed
It was Resolved to accept the budget update
V. To consider Budget for 2025/2026- Clerk circulated and explained Budget workings, it was agreed to discuss this again at the next meeting
166. To receive reports from other committees- No meetings have taken place
167. Agenda items for the next meeting
Sign outside village shop
Tree maintenance
168. To set date for next meeting- to be held on 28th October @7pm
Meeting closed at 8.29pm
Chairman……………………………….
Uploaded 25th September 2024