September 2025 DRAFT
Minutes of the Meeting of Quadring Parish Council held on Monday 22nd September 2025 at St Margarets Hall, Quadring
Present: Cllrs S Rycroft- Jones, D Beehoo, S Plummer, J Young, A Jackson, H Bingham, T Diggins, C Robinson, F Newton (Clerk)
Also in Attendance: 1 MOP
Open Forum: MOP reported overgrown hedge in Casswell Drive which is obstructing the footpath. Clerk to contact LCC Councillor. Public Forum closed at 7.04pm
275. To note apologies and accept valid reasons for absence: Cllr Clifft. Resolved to accept apologies from Cllr Clifft for the next 6 months
276. To receive declarations of interest and considerations of requests for dispensations in accordance with the Localism Act 2011: Cllr Bingham and Young declared an interest in Agenda item 287
277. To receive and approve the minutes of the Meeting held on Monday 4th August 2025: Resolved to approve minutes.
278. To receive reports from District Councillors: Cllr Bingham reported in his role as Dist Cllr. An update was given on the devolution plans; there is also funding available for community projects. Cllr Bingham has contact details for any interested parties
279. To receive Chair/Clerks report on correspondence received and consider any recommendations
| CSW | Newsletter |
| SHDC | Invitation to Civic Church service |
| LALC | e news |
| Greater Lincolnshire for All | invite to meeting |
| Community resilience officer | News letter |
| Lincs Comm Foundation | Grassroots grant scheme information |
| LCC | Traffic restrictions -added to website |
| SHDC | updated register of Electors |
| PKF Littlejohn | completion of Audit paperwork |
Clerk reported that Audit had been completed and all information is on the website. Clerk had attended a Community Policing briefing and requested that any issues are reported on. Dist Cllr King has arranged a Police surgery in Donington
280. To discuss road subsidence in the village: Cllr Jackson has received several complaints about the state of the roads in Quadring Fen- North Drove, Beck Bank, Hundred Fen and Swale Bank are all very uneven and vehicles are being damaged when driving along these roads. Some delivery drivers are refusing to access the properties along these roads. Clerk is to contact Highways, Dist Cllr King, MP John Hayes and Mayor of Lincolnshire. Clerk reported that Dist Cllr King aware of the situation and working with Highways to try to resolve.
281. To review and update:
I. Health and Safety policy
II. Code of Conduct
Resolved to adopt both policies
282. To discuss update on Playpark:
I. St Margarets: Cllr Jackson reported that there had been no update on the grant funding, and suggested that a start is made on the utility searches. To be confirmed at Agenda item 291
II. Casswell Drive: no update
283. To consider new Gov.uk emails for all Councillors and Clerk to comply with the assertion 10, to be introduced 2025/26 AGAR: Resolved Clerk to action, all agreed
284. To consider appointing LALC as the Internal Auditor for 2025/26: Resolved to accept
285. To receive updates on speeding issues, LRSP Community speed watch, consider purchasing a solar panel for the SID – Clerk reported that no speeding issues have been reported. LRSP have accepted the Council application, the passive speed signs currently out of stock. The wired in speed warning signs are still not working, to be reported again. A quote has been received from Elan for a solar panel. Cllr Bingham agreed to keep moving the SID and charging the battery. Solar panel to be discussed again when budgeting for next year
286. To consider appointing the Play Inspection company for 2026 park inspection- Resolved to accept
287. To consider making a grant to Quadring Church for grounds maintenance- copies of maintenance invoices have been received, it was noted that complaints have been made about the upkeep, with some people taking their own equipment to site to maintain family graves, also reports of rats and snakes on site. Clerk requested to contact PCC to ask for this to be discussed at their next meeting. Resolved to grant £2100.00 to cover this year’s invoices but would like to see an improvement for the coming year and submisson of invoices to show works, so that the churchyard is kept to a level acceptable to all members of the parish council and parishioners
288. To discuss arrangements for Remembrance Day- Clerk reported that Poppies for lamp posts are £4.99 each, and that the donation to RBL had been made as previously agreed. Resolved to purchase a further 10 lamp-post poppies. Cllr Rycroft-Jones agreed to represent the Council at the Remembrance Day service
289. To discuss Councillors statutory obligations and training courses: Cllr Rycroft-Jones suggested that refresher courses were attended, Clerk to contact LALC ref cost of re-joining the training scheme and ask if it would be possible to arrange an on-site training course for members, also suggested that as part of the co-option process that any new Councillors are encouraged to attend training
290. Planning matters
Planning applications/decisions received since the last Council meeting
For comments
n/a.
Determinations
I, H15-0604-25 Change of use from residential garage to dog grooming parlour- 7 Casswell Drive- APPROVED
291. Finance
I. To approve payments within Clerk’s report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 11/08/2025 | Lloyds | 4.25 | 4.25 | DD | |
| 01/09/2025 | T Sneath | 639.00 | 127.80 | 766.80 | BACS |
| 09/09/2025 | BAK Accounting | 8.00 | 8.00 | BACS | |
| 15/09/2025 | PKF Littlejohn | 210.00 | 42.00 | 252.00 | BACS |
Previously authorized payments
| 30/09/2025 | Clerk | 255.89 | 255.89 | BACS | |
| 30/09/2025 | HMRC | 16.00 | 16.00 | BACS | |
| 31/10/2025 | Clerk | 255.69 | 255.69 | BACS | |
| 31/10/2025 | HMRC | 16.20 | 16.20 | BACS | |
| 09/09/2025 | RBL | 50.00 | 50.00 | BACS |
Resolved to authorize payments and to authorize payment of utility searches for playpark works- approve £50.00
II To review bank reconciliation
Current account £2036.64
Instant Savings £4232.09- play park committee-earmarked
Instant Savings £3025.62- Salem burial ground maintenance
Savings £24068.98
Resolved to accept bank reconciliation’s
III To review income and expenditure up to 15th September 2025
Income from 29th July to 15th September £1643.00 (£243.00 playpark donation, £16.69 Bank interest, £1400.00 Dist Cllr-playpark)
Expenditure from 29th July to 15th September (including items to be approved at this meeting) £1624.83
Resolved to accept income and expenditure figures
IV To review Budget for 2025-2026
Resolved to virement £600.00 from insurance to verge cutting.
292. To receive reports from other committees- Cowley Browns meeting held, Cllrs unable to attend due to computer issues- no report Clerk to contact Unknown Donors Clerk again to request that a meeting is called
MOP left meeting 8.10pm
293. Agenda items for the next meeting
Playpark
SID/speedwatch
Remembrance Day
Training
Defib
Meeting closed at 8.14pm
Chairman