June 2025 DRAFT
Minutes of the Meeting of Quadring Parish Council
held on Monday 23rd June 2025 at St Margarets Hall, Quadring
Present: Councillors: S. Rycroft-Jones, D. Beehoo, J. Young, A. Jackson, H. Bingham, S. Plummer, C. Robinson, F. Newton (Clerk)
Also, in Attendance: J Rathbone-LRSP
Open Forum: n/a
246. To note apologies and accept valid reasons for absence- Cllr Clifft- It was Resolved to accept apologies and reasons given
247. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: no declarations were made
248. To receive and approve the minutes of the Meeting held on Wednesday 21st May 2025: It was Resolved to approve the minutes
Cllr Diggins joined the meeting
249. To receive presentation from LRSP- J Rathbone gave a presentation to the Council, advising of the actions that could be taken to try and reduce speeding in the village and the data they have been received by LRSP. Council advised that currently they do not subscribe to the LRSP scheme and if they decided to subscribe then passive signs would be available. Also, one of the gateway signs at the Donington end of the village is missing- Clerk to action
7.56 pm J Rathbone left the meeting
250. To receive report from District Councillors- Cllr Bingham reported in his role as Dist Cllr- there are a lot of National Infrastructure projects being proposed for the area. The latest is a new National grid cable line running from Weston Marsh to East Leicestershire, this will be over land in Pinchbeck, Surfleet, Gosberton Clough and Risegate. SHDC have employed a new member of staff specifically to manage this project. Cllr Bingham advised that Council should investigate what measures can be taken to mitigate against the impact of the National projects being proposed for the area. At this point Cllr Young asked for thanks to be passed on for re-painting the village flag pole
251. To receive Chair/Clerks report on correspondence received and consider any recommendations-
| SHDC | licensing consultation- circulated |
| Highways | traffic restrictions-added to website |
| LALC | information ref AGM-circulated |
| National grid | information about Weston Marsh to East leicestershire consultation |
| National grid | information about Grimsby to Walpole stage 2 consultation |
SHDC Email ref licensing consultation
Highways Traffic restrictions- added to website
LALC Information ref AGM via zoom
National Grid Consultation information ref Weston Marsh to East Leicestershire-circulated
National grid Grimsby to Walpole-stage 2 consultatio
The Clerk reported that the information regarding the National grid consultations had been added to the Website and the village notice boards- There is a National grid meeting at Surfleet village hall on Thursday 26th June.
252. To consider
I. Subject Access policy
II. Website Accessibility statement
The Clerk advised that the Internal Auditor has recommended that the above policies should be implemented by Council- It was Resolved to adopt both policies
253. To review
I. Data breach policy
II. Data protection policy
III. Risk Register for 2025 with addition of Salem burial ground
IV. Bank signatories
It was Resolved to a re-adopt Data Breach, Data protection and Risk register, Bank signatories to be referred to the next meeting
254. To discuss update on Playpark
I. St Margarets- Cllr Jackson reported that £500.00 each had been donated by Transflor and Bates environmental, £51.00 from local shop. Donations pending from Dist Cllrs of approx. £1500.00 and a yard sale is being planned. The Council agreed to fund the project with £3000.00 (being £1500.00 from this year’s budget and £1500.00 from next year). Cllr Jackson is to apply for grant funding. The quote from Playdales was discussed, a discount of 20% has been given, and has Council have been happy with the previous installations it was agreed to go ahead and accept this quote. Clerk reported that the Title registration/plan has been received from Chattertons, it was Resolved that Cllr Jackson should continue with applying for funding and the Clerk should instruct Chattertons to close the file
II. Casswell Drive- the sign has been installed on the fencing. Cllr Jackson reported that people are still cutting through the bottom of this area and over the fields and area has been used as a toilet. It was suggested that this cut through is fenced off. Cllr Robinson agreed to action this.
255. To receive updates on speeding issues and installation of new SID- Cllr Bingham is in the process of installing the new SID. Following on from the LRSP presentation – It was Resolved to apply to join the scheme and to pay the £50.00 membership fee.
256. To discuss update on replacement defibrillator in the village- Cllr Rycroft-Jones reported that the WI wished to give up the guardianship of the both the defibrillator situated at the school and St Margarets Hall. Cllr Bingham proposed that the Council resolve to fund the maintenance of both units. Cllr Rycroft-Jones agreed that the school would be the guardians of the unit at the school, but once this unit has expired it will not be replaced as the school have their own unit. Cllr Young to enquire if there is anyone on the Village Hall committee who would be happy to take on the responsibility of the Hall unit. The Clerk is to write to both school and village hall with the updated details
257. Planning matters
Planning applications/decisions received since the last Council meeting
For Comments
I. H015-0446-25- Listed Building- Replacement windows- Lime Tree Cottage, Town Drove- P Poulton
Determinations
I. H015-0431-25- Demolition of 3 bed derelict house, The Burrells, Town Drove- REFUSAL
II. H015-0335-25- Condition compliance- details of survey, landscaping etc, land off Main Road, Quadring- APPROVED
No comments
258. Finance
I. To approve payments within Clerks report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 12/05/2025 | Lloyds | 4.25 | 4.25 | BACS | |
| 09/06/2025 | TN Sneath | 354.00 | 70.80 | 424.80 | BACS |
| 11/06/2025 | Lloyds | .4.25 | 4.25 | BACS | |
| 10/06/2025 | L&I Smith | 320.00 | 64.00 | 384.00 | BACS |
| 30/04/2025 | Andi Signs | 42.00 | 8.40 | 50.40 | BACS |
Payments previously authorised
| 31/05/2025 | HMRC | 16.20 | 16.20 | BACS | |
| 31/05/2025 | Clerk | 255.69 | 255.69 | BACS | |
| 30/06/2025 | HMRC | 16.00 | 16.00 | BACS | |
| 30/06/2025 | Clerk | 255.89 | 255.89 | BACS |
It was Resolved to authorise payments- and to include £50.00 to LRSP
II. To review Bank Reconciliation
Balance of account at 16th June 2025
Current Account - £4682.06
Instant Savings- £2373.37– play park committee- earmarked
Instant Savings- £3020.30- Salem burial ground maintenance
Savings £24026.98
It was Resolved to accept bank reconciliation
III. To review income and expenditure up to 16th June 2025
Income from 17th May to 16th June 2025
£1017.13 ( £1000.00 park donation, £17.13 from bank interest)
Expenditure from 17th May to 16th June 2025 (including items to be approved at this meeting)
£1027.07
It was Resolved to accept the Income and expenditure report
IV. To review Budget for 2025-2026- Clerk to email Budget to Cllrs and report at next meeting
V. To agree a Budget for Pest control and virement funds of £400.00 from Professional advice budget- It was Resolved to virement funds
VI. To receive the Annual Internal Auditors, report 2024-2025- It was Resolved to accept report
VII. To consider recommendations or matters arising from the Internal Auditor’s narrative report- It was Resolved to accept the recommendations from the report
VIII. To complete and sign the Annual Governance Statement 2024-2025- It was Resolved to accept and sign the statement
IX. To receive and sign the Accounting Statements 2024-2025- It was Resolved to accept and sign the accounting statements
X. To receive and consider the bank reconciliation 2024-2025- It was Resolved to accept the bank reconciliation
XI. To receive and consider the explanation of variances 2024-2025- It was Resolved to accept the explanation of variances
XII. To receive and consider the breakdown of reserves held- to discuss at the next meeting
XIII. To agree the dates for the period of public rights- It was Resolved to agree the dates 1st July to 11th August 2025
259. To receive reports from other committees- Cllr Robinson left the room at 8.41pm. Unknown Donors- it was reported that the issues over land rent had been resolved and that a meeting of the Trustee’s was planned, a further update will be made at the next Council meeting
Cllr Robinson returned to the room at 8.43pm
260. Agenda items for the next meeting
Defibrillator
Playpark
LRSP update
Donation to RBL
Bank signatories
261. To set date for next meeting-
Monday 4th August 2025 @7pm
Monday 22nd September 2025@7pm
Monday 10th November 2025@7pm
Monday 15th December 2025@7pm
Meeting closed at 8.45pm
Chairman ………………………………….