Draft Minutes May 2025
Minutes of the Annual Meeting of Quadring Parish Council
held on Wednesday 21st May 2025 at St Margarets Hall, Quadring
Present: Councillors: A Jackson, T Diggins, J Young, S Rycroft-Jones, D Beehoo, F Newton (Clerk).
Also, in Attendance: n/a
Open Forum: n/a
226. Election of Chair- Cllr Rycroft Jones was proposed and accepted this position
227. Election of Vice-chair- Cllr Jackson was proposed and accepted this position
228. To note apologies and accept valid reasons for absence- Cllr Bingham, Plummer, Robinson, and Clifft. It was Resolved to accept apologies and reasons given
229. To receive declarations of Interest and consideration of requests for dispensations in accordance with the Localism Act 2011: no declarations were made
230. To receive and approve the minutes of the Meeting held on Monday 7th April 2025: It was Resolved to approve the minutes
231. To review representatives to other committees/charities-
Unknown Donors- Cllrs Bingham, Beehoo and Rycroft- Jones
Cowley/Browns- Cllrs Plummer, Rycroft-Jones, and Young
232. To review the new NALC 2025 Standing orders and Financial regulations- It was Resolved to adopt these policies
233. To consider and adopt the Risk Register for 2025- It was Resolved to adopt the Risk Register, but an amendment of adding the Salem burial ground is to be added and discussed at the next meeting
234. To receive report from District Councillors- no report received
235. To receive Chair/Clerks report on correspondence received and consider any recommendations-
| Lincs Mole Control | quote for clearance of moles at both play parks |
| Clear Council | insurance quote |
| Zurich | insurance quote |
| LALC | e-news |
| SHDC | planning information ref meridian solar project |
| PSO Lincolnshire | update on recent flood review |
| National grid | update on consultancy ref Eastern link, added to website and notice board |
| SHDC | planning information ref Eastern Link |
| LCC | Traffic restrictions |
Lincs Mole control Quote for clearance of moles at both play parks
Clear Council Insurance quote
Zurich Insurance quote
LALC e-news
SHDC Planning information ref Meridan solar
PSO Lincolnshire Update on recent flood review
National grid Update on consultancy ref Eastern Link, added to website and notice board
SHDC Planning information ref Eastern Link
LCC Traffic restrictions
Cllr Jackson is to add information ref Eastern Link to Village fb page. It was Resolved to accept quotation for mole clearance
236. To discuss update on playpark and annual reports-
St Margarets Cllr Jackson has received an initial quotation from Playdales of £15791.15 plus VAT, this is to continue the park refurbishment, if Monkey bars are to be installed then the flooring will have to be changed- cost for this included in quote. Also, a quote has been received to replace the fencing along the back fence for approx. 6ft £2286 and for full height £3665 plus vat. Cllr Jackson agreed to investigate grant funding for this project. A yard sale is being held and proceeds from this will go towards the park too.
Casswell Drive Cllr Jackson has replaced the seat on the cradle swing and reported that the rubber matting around the springy is lifting. Clerk to enquire about H & S regulations to change this over and replace with wood chip
237. To receive updates on speeding issues and installation of new SID- the new charger has been received. Cllr Bingham is planning to install unit shortly. Clerk to contact LRSP with reminder that they are going to repair the static wired signs on the Main Road and place a post extension on the sign in Watergate
238. To consider Insurance quotations for the coming year- Quotations have been received from current Insurer Clear councils for £1414.52 and Zurich for £983.03. Clerk is to contact Clear councils to ask if they can match the Zurich quote. It was Resolved to move insurance over to Zurich if Clear councils are unable to amend quote significantly
239. To discuss replacement Defibrillator in the village- the machine has now been repaired, it was reported that the WI no longer wish to be responsible for the upkeep and checking of this. Clerk has a quote from Heartlondon.org for a replacement. It was decided to defer this matter to the next meeting so that more information from the other village groups can be gathered.
221. Planning Matters
Planning applications/decisions received since the last Council meeting
For comments
I. n/a
Determinations
I. H15-0096-25 CONDITION COMPLIANCE- details of foul/surface water etc land adj 62 Watergate, Quadring-APPROVED
II. H15-0097-25 CONDITION COMPLIANCE-details of external materials, and confirmation of access closure-land adj 62 Watergate, Quadring- APPROVED
III. H15-0262-25- CONDITION COMPLIANCE-details of written scheme or archaeological investigations- 182 Main Road Quadring-APPROVED
IV. H15-0271-25- AMENDMENT- demolition of existing building and erection of replacement dwelling- approved under H15-0806-24 amendment to orientation of solar panels-APPROVED
V. H15-0420-25- CONSULATION- upgrade existing telecommunication base station- Quadring Storage-APPROVED
No comments
241. Finance
I. To approve payments within Clerks report
| DATE | PAYEE | NET AMOUNT | VAT | TOTAL PAID | PAYMENT METHOD |
| 04/04/2025 | Welland & Deeping IDB | 146.07 | 146.07 | BACS | |
| 14/04/2025 | T N Sneath | 693.00 | 138.60 | 831.60 | BACS |
| 11/04/2025 | LLoyds | 4.25 | 4.25 | DD | |
| 01/06/2025 | Clear Councils | 1464.52 | 1464.52 | BACS | |
| 26/04/2025 | BAK | 8.00 | 8.00 | BACS | |
| 12/05/2025 | Lloyds | 4.25 | 4.25 | DD |
Payments previously authorised
| 30/04/2025 | Clerk | 243.70 | 243.70 | BACS | |
| 30/04/2025 | HMRC | 14.80 | 14.80 | BACS |
It was Resolved to authorise payments- clerk to confirm with Council via email of changes to insurance provider- authorisation given to pay Zurich if Clear council cannot amend quote
II. To review Bank Reconciliation
Balance of account at 16th May 2025
Current Account - £9926.90
Instant Savings- £1372.24– play park committee- earmarked
Instant Savings- £3018.29- Salem burial ground maintenance
Savings £21012.99
It was Resolved to accept bank reconciliation
III. To review income and expenditure up to 16th May 2025
Income from 1st April to 16th May 2025
£15564.53 ( £15500.00 SHDC, £51.00 park donation, £13.53 from bank interest)
Expenditure from 1st April to 16th May 2025 (including items to be approved at this meeting)
£2702.94
It was Resolved to accept the Income and expenditure report
IV. To review Budget for 2025-2026- It was Resolved to accept budget figures
V. To review Fixed asset report- It was Resolved to accept Asset report
242. To receive reports from other committees- no meetings have been held, however Cllr Rycroft-Jones discussed the on-going issue of the Cowley – Browns Charity not having any grant applications made despite advertising this in the local area
To resolve to move into Closed session in accordance with the public bodies (admission to meetings)Act 1960 due to the confidential nature of the business in Agenda item 243.
It was Resolved to move into closed session
Clerk left the room at 8.40pm
243. To consider Clerk’s salary – It was Resolved to increase salary by 6% and any additional hours worked to be recorded and reported back to Council
To resolve to move out of closed session
It was Resolved to move out of closed session
Clerk returned to the room at 8.51pm
244. Agenda items for the next meeting
Replacement defibrillator
Playpark
Speed Devices
245. To set date for next meeting- Monday 23rd June 2025 @7pm
Meeting closed 8.52pm
Chairman ………………………………….
uploaded 23rd May 12.17pm