August 2026 DRAFT
Minutes of the Meeting of Quadring Parish Council held on Monday 24th August 2026 at St Margarets Hall, Quadring
Present: Cllrs S Rycroft-Jones (Chair), A Jackson, T Diggins, D Beehoo, H Bingham, R Lehman and F Newton (Clerk)
Also in Attendance: none
Open Forum: none
412. To note apologies and accept valid reasons for absence: Resolved to accept apologies from Cllr Robinson and Cllr Plummer
413. To receive declarations of interest and considerations of requests for dispensation in accordance with the Localism Act 2011: no new declarations received
414. Cllr Rycroft-Jones to sign Declaration of acceptance of office- Declaration signed
415. To receive and approve the minutes of the Meeting held on Monday 13th July 2026: Resolved to approve minutes
Cllr Bingham joined the meeting at 7.08pm
416. To receive reports from District Councillors: Cllr Bingham reported in his role as District Cllr. Council were updated about the new Unitary authority that is being set up, also updated on the numerous Renewable energy planning applications that will affect South Holland.
417. To receive Chair/Clerks report on correspondence received and consider any recommendations
SAAA Information regarding new online portal for AGAR submissions
Highways TRO information
SELCP Email confirming that St Margarets Park has been added to the patrol area for the dog wardens
SHDC Info regarding new waste bin system
418 To review
I. Council complaints policy
II. Vexacious complaints policy
III. Recreational area- St Margarets and Casswell Drive policies
Resolved- to adopt Complaints policy with amendment to email address, Vexacious complaints- no change. Recreational areas- to be amended and considered at next meeting.
419. To discuss update on Playpark:
I. St Margarets: Cllr Jackson reported that due to the hot weather some of the wood has shrunk on the new equipment causing bolts to come loose. He has been in contact with Playdales, and they are due to come out to remedy in the meantime he offered to look again and tighten any that he could.
II. Casswell Drive: It was agreed that the matting around the equipment in Casswell drive required replacing, and that a repair would only be temporary and not last very long. Council are to monitor and felt that instead of replacing the matting it may be possible to purchase some new equipment. To be discussed at a later meeting
III. Backboard for basketball court- no update
420. To discuss trees that have been planted on the green space at Casswell Drive- Cllr Beehoo has been in contact with the resident who have planted the trees. They were not aware that the ownership of the area had been transferred to the Parish Council. Concerns were raised that the willow trees may need to be relocated due to the speed at which they grow. It was agreed that funds should be ringfenced in the budget for Tree maintenance. Cllr Lehmann is to inspect and remove the cages from the fruit trees. Clerk to correspond with resident.
421. To receive update on refurbishment of Xroads sign- Cllr Bingham reported that he has been in contact with the owner of the corner plot and that they support the refurbishment plans, and are happy to allow access to the sign,
422. To consider any training requirements- Clerk to liaise with Cllr Lehmann regarding Cllr induction training. No further requirements currently
423. To receive update on speeding issues and LRSP community Speedwatch- SID to be moved to new location, Dist Cllr King and Bingham have received further complaints from a resident of Town Drove, at this point it was felt that no further action could be taken.
424. To consider grant to Quadring PCC for grounds upkeep- no update to discuss at future meeting
425. To discuss installation of waste bin- the new bin has been delivered. Installation to be arranged.
426. To discuss Hedge cutting on Casswell drive green space- Clerk to ask for a quote for the contractor who worked on this last year
427. Planning matters
Planning applications/decisions received since the last Council meeting.
For comments
Determinations
I. H15-0562-26- REFUSAL- Details of estate road phasing and completion plan- condition 8 of H15-0133-26, Nursery Lane, Quadring.
428. Finance
I. To approve payments within Clerk’s report
DATE PAYEE EXPENSE AMOUNT
10/07/2026 Lloyds bank Bank charges £4.25
10/08/2026 Lloyds bank Bank charges £4.25
Paid between meetings using delegated authority
26/07/2026 Cloud next Gov.uk domain £60.00
Previously authorised – for information only
30/07/2026 HMRC Salary- July £30.80
31/07/2026 Clerk Salary £241.09
31/08/2026 HMRC Salary £31.00
31/08/2026 Clerk Salary £240.89
23/07/2026 Wybone Litterbin/dog waste £485.98
Resolved to accept payments
II To review bank reconciliation
Bank Account Treasurers Account
Balance at 21/08/2026 £1629.47
Uncleared payments £-0.0
Total net bank balances at 21/08/2026 £1629.47
Opening balance £3698.04
Total receipts £ 18630.99
Total payments -£ 7251.95
Total transfers -£13447.61
Closing balance £ 1629.47
Bank Account Salem burial yard
Balance of 21/08/2026 £ 2739.32
Total net bank balances at 21/08/2026 £ 2739.32
Opening balance £ 2733.55
Total receipts £ 5.77
Closing balance £ 2739.32
Bank account Savings account
Balance per bank statement 21/08/2026 £23173.63
Total net balance £23173.63
Opening balance £10131.26
Total receipts £ 42.37
Total transfers £13000.00
Closing balance £23173.63
Bank account Unknown Donors
Balance at 21/08/2026 £ 485.75
Opening balance £ 37.37
Total receipts £ 0.77
Total transfers £ 447.61
Closing balance £ 485.75
Resolved to approve Bank reconciliation
III To review income and expenditure since last meeting
Income from 11th July to 21st August 2026 £261.07 (£11.67 bank interest, £249.40 VAT)
Expenditure from (including items to be approved at this meeting) £1098.26
Income year to date £16659.22 – Expenditure year to date £6991.49
Resolved to accept income and expenditure figures.
iv. To review Budget for 2026/27- Resolved to accept budget figures
429. To receive reports from other committees- Cllr Rycroft-Jones reported on the Cowley Browns Charity, Trustees are concerned that there are no new residents applying for the Doles, they are looking into whether the criteria for application can be changed so it opens to more people. Unknown Donors meeting scheduled for December.
411. Agenda items for the next meeting
Playpark
Waste bin
Basketball backboard
Speeding update
Remembrance Day
Watergate -right of way
Recreational area policy
Meeting closed at 8.23pm
Next meeting to be held on Monday 5th October 2026
Chairman