2026 Parish Council Meeting Minutes

Minutes of the Meeting of Quadring Parish Council held on Monday 20th April 2026 at St Margarets Hall, Quadring

Present: Cllrs A Jackson (Chair),T Diggins, D Beehoo, J Youngs, S Plummer, H Bingham, R Lehmann and F Newton (Clerk)

Also in Attendance: none

Open Forum: none

357. To note apologies and accept valid reasons for absence: received from Cllr Robinson and Rycroft-Jones – Resolved to accept.

358. To receive declarations of interest and considerations of requests for dispensation in accordance with the Localism Act 2011: No declarations received

359. To receive and approve the minutes of the Meeting held on Monday 9th March 2026: Resolved to approve minutes 

360. To receive reports from District Councillors: Cllr Bingham reported in his role as District Cllr- that the planned roll out of the new waste collection services is progressing, also they have an Events committee who are organizing a lot of events in and around Spalding, if the PC have any ideas for Quadring then this can be looked into

361. To receive Chair/Clerks report on correspondence received and consider any recommendations

362. To consider adopting policies as recommended by the Internal Auditor

I. NALC IT policy

II. Pension policy statement

III. Training and development policy

IV. Homeworking policy

V. GDPR security compliance checklist

It was Resolved to adopt all policies- GDPR compliance check lists were completed by those present

363. To discuss update on Playpark:

I. St Margarets: Clerk inspected play equipment 17th April 2026- Resolved to accept the report

II. Casswell Drive: Clerk inspected play equipment, Cllr Lehmann requested that Council look into extending/renewing equipment in Casswell Drive. Resolved to accept report. Council agreed with comments on Casswell drive, clerk to contact planning to request any future 106 monies is allocated for this proposed project

III. Backboard for basketball court- quotes required for new board and installation

364. To resolve to renew Insurance with Zurich- renewal of £999.81 received, Resolved to accept and renew

365. To resolve for BAK accounting to set up a NEST pension scheme for clerk per requirement as an employer- Resolved clerk to action

366. To resolve to renew ICO certificate retrospectively- Resolved to renew

367. To consider which waste bin to purchase for land near school-clerk to inspect and investigate further, Cllr Lehmann agreed to install once bin has been purchased

368. To note update on Highways issues in the village- an email has been received from a resident asking Council to note the number of HGV vehicles travelling in and around the village, this was discussed at length, and it was agreed that HGVs in the area are being used for delivery and collections from local businesses, Parish Council have no remit over this and clerk to advise Parishioner that any queries/complaints regarding traffic should be addressed to LCC Highways, other issues in the email should be directed to SHDC planning department.

369. To receive updates on speeding issues and LRSP Community speed watch- SID to be moved to post in Watergate

370. To consider grant to Quadring PCC for grounds upkeep- to discuss further at the next meeting

371. Planning matters

Planning applications/decisions received since the last Council meeting.

For comments

Determinations

I. H15-0154-26-APPROVED- works to Quadring Tree preservation order no7 2016-134 Main Road

II. H15-0091-26-APPROVED- proposed barn conversion into residential extension-approved under H15-0216-24 modification of condition 2 to allow amendments to previously approved plans- the Barns adj 182 Main Road

372. Finance

 I.      To approve payments within Clerk’s report

DATE PAYEE EXPENSE AMOUNT PAYMENT METHOD

Paid using delegated authority

Previously authorised payments

Resolved to aurthorise payments

II   To review bank reconciliation

Resolved to approve Bank reconciliation

III To review income and expenditure since last meeting

Income from   7th March to 17th April 2026  £10.42 bank interest, £16275.00 Precept, £485.00 unknown donors, £1771.28 VAT refund

Expenditure from (including items to be approved at this meeting) £1716.68

Income year to date £16765.48 – Expenditure year to date £1196.69

Resolved to accept income and expenditure figures.

IV   To review Budget for 2025-2026 – to be reviewed at next meeting

373. To receive reports from other committees- Cllr Beehoo reported on latest Unknown Donors meeting- Charity are still waiting for information from Land Registry, all rents have been received, when the 2025 rent is all received then further monies will be distributed, this will be towards the end of 2026. Cllr Bingham reminded Council that any monies received from the Unknown donors charity must be earmarked for community projects. It was agreed to transfer funds to a separate bank account. 

374. Agenda items for the next meeting

Playpark/back board

SID/Speedwatch

Dog waste bin

Church PCC grant

Meeting closed at 8.00

Next meeting to be held on Tuesday 26th May 2026 

Chairman