2026 Parish Council Meeting Minutes

Minutes of the Meeting of Quadring Parish Council held on Tuesday 26th May 2026 at St Margarets Hall, Quadring

Present: Cllrs A Jackson (Chair), T Diggins, D Beehoo, J Youngs, S Plummer, H Bingham, R Lehmann and F Newton (Clerk)

Also in Attendance: none

Open Forum: none

375. To elect chair and Sign Declaration of office- Cllr Rycroft-Jones confirmed via email that she is willing to stay as Chair for this year, resolved to appoint Cllr Rycroft- Jones as chair, declaration to be signed at the next meeting

376. To elect Vice-chair and sign Declaration of office- Cllr Jackson agreed to continue as Vice- chair, resolved to appoint Cllr Jackson, declaration signed

377. To note apologies and accept valid reasons for absence: received from Cllr Robinson and Rycroft-Jones – Resolved to accept.

378. To receive declarations of interest and considerations of requests for dispensation in accordance with the Localism Act 2011: No declarations received, Clerk reminded Cllrs that they should keep their DPI’s up to date with SHDC

379. To receive and approve the minutes of the Meeting held on Monday 20th April 2026: Resolved to approve minutes 

380. To review representatives to outside committees (standing order 5 j.v.)-Resolved for members to remain the same. Cowley Browns- Cllr Plummer, Rycroft Jones and Youngs, Unknown Donors- Cllrs D Beehoo, Bingham and Rycroft Jones

381. To review and adopt Standing orders and Financial regulations (standing order 5.j.ix) – Resolved to adopt Standing orders and Financial regulations with no change

382. To review Bank signatories- Current signatories, Cllr Beehoo, Cllr Diggins and the Clerk- Resolved Bank signatories to remain the same

383. To receive reports from District Councillors: Cllr Bingham reported in his role as District Cllr, SHDC have received the planning applications for the proposed pylons and sub-stations at Weston Marsh and currently have consultants that are working on the projects to try and mitigate as much as possible, also a hotel in Sutton Bridge is opening to house migrants.

384. To receive Chair/Clerks report on correspondence received and consider any recommendations

The Clerk reported that LIVES are seeking funding to equip Community First Responders in the area, which costs approx. £3000.00. They are asking for funding of £300.00. Council resolved to grant £300.00

385. To consider and adopt Risk register for 2026- Resolved to adopt updated Risk register

386. To discuss update on Playpark:

I. St Margarets: no update

II. Casswell Drive:  Clerk has emailed SHDC ref proposed 106 monies from any future projects, to email again, also looking into replacing wetpour

III. Backboard for basketball court- quote received, agreed that Cllrs will inspect and decide if backboard can be purchased and then replaced by local contractor, to discuss at next meeting

387. To consider which waste bin to purchase for land near school-clerk to contact SHDC to ensure that they will continue to empty the replacement bin FOC. To discuss at the next meeting

388. To receive update on speeding issues and LRSP community Speedwatch- an email has been received from Sir John Hayes office regarding the speeding issues along Town Drove and the SID. Resolved- the SID was purchased for use on various roads around the village, it is to be moved to the agreed site on Watergate for the next couple of months. Clerk to reply to Sir John with this information, and also to point out all of the other actions that have been taken by Parish Council and LCC highways regarding Town Drove. Clerk to report to Highways that the fixed speed warning signs on the Main Road are still waiting to be repaired and the 40mph gateway sign at the Donington end of main road still needs replacing.

Cllrs Bingham and Youngs left the meeting at 7.33pm

389. To consider grant to Quadring PCC for grounds upkeep- to discuss further at the next meeting

Cllr Bingham and Youngs rejoined the meeting at 7.39pm

390. To consider restoration of Crossroads sign and contributions towards works- Cllr Bingham reported there are funds in the SHDC budget for this repair, and that the homeowner is to be contacted regarding access to the sign, which is on Highways property, but the hedge is growing around the sign. SHDC are asking for a contribution from the PC upon completion of the work. Parish council are keen for the work to be started as feel that the sign is a landmark within the community and is featured in local publicity material

391. Planning matters

Planning applications/decisions received since the last Council meeting.

For comments

Determinations

I. H15-0133-26- APPROVED- erection of 59 dwellings and associated works approved under H15-0014-22- Land adj Crossroads Nurseries, Main Road

392. Finance

 I.      To approve payments within Clerk’s report

Resolved to accept payments

II   To review bank reconciliation

Resolved to approve Bank reconciliation

III To review income and expenditure since last meeting

Income from 18TH April to 23rd May 2026 £9.41 bank interest

Expenditure from (including items to be approved at this meeting) £4.25

Income year to date £16625.20 – Expenditure year to date £2379.00

Resolved to accept income and expenditure figures.

IV   To review Budget for 2025-2026 – Resolved to accept Budget figures

V    To receive Internal Auditors report for 2025/2026 and consider any recommendations- 

Clerk reported that points raised on the IA report checklist have been worked through and all implemented- point 13 Audit of accounts from 2020-21 on website in Archive section have been moved over into current. Point 51- a more comprehensive Risk register has been adopted by Council. Point 54- Play area are being inspected and reports/actions will be minute. Point 86-Clerk has emailed staff appraisal template to Chair and vice chair for action. Point 88- DSE has been completed and added to website, point 94, Security compliance check list was completed by Cllrs at last meeting, point 97- revised IT policy was adopted at the last meeting. Resolved to accept the recommendations made by the IA and approve Clerks action list.

VI To receive and sign the Annual governance Statement 2025-26- IA has advised that Council must action No for assertion 5 and 7. Clerk reported that both issues have now been resolved and will send an explanation to the External Auditors when submitting the AGAR. Resolved to accept and sign the Annual governance statement

VII To receive and consider the Accounting Statements 2025-26- Clerk advised that an error was made on the Asset register for 2024-25 and the figure has been “restated” on this year’s forms- Resolved to accept and sign the Accounting Statement

VIII To review and consider the bank reconciliations for 2025-26- Resolved to accept the bank reconciliations

IX To receive and consider the explanation of variances – Resolved to accept the explanation of variances

X To receive and consider the breakdown of reserves held- Resolve to accept reserve figures

XI To agree the dates for the period of public rights-Clerk advised that public rights dates should be 3rd June to 14th July- Resolved to agree these dates

XII To review the Asset Register- Resolved to accept the figures in the Asset Register

393. To receive reports from other committees- no meetings held

394. Agenda items for the next meeting

Playpark

Waste bin

Crossroads sign

Training 

Churchyard

Basketball backboard

Meeting closed at 8.00pm

Next meeting to be held on Monday 13th July 2026 

Chairman